Apostille Services   

1. Identify the Documents Needing an Apostille

Finding out which documents need an apostille is the first step. Typical documents consist of:

• Birth certificates

• Marriage certificates

• Death certificates

• Educational transcripts and diplomas

• Power of attorney

• Business documents (e.g., articles of incorporation)

• Court orders

• Adoption papers

• Any notarized document to be used in another country.

Ensure you have the original documents or certified copies, as most authorities will not accept photocopies.

2. Identify the Destination Country

The Secretary of State will need to know what country your documents are going to in order to affix the Official Seal.

3. Verify Document Eligibility

Not all documents are eligible for apostille certification. Ensure your documents are issued by public authorities recognized by the state of Oregon or state where the documents or seals originate. 

4. Obtain Certified Copies

If the original document cannot be submitted, obtain a certified copy. For vital records (e.g., birth, death, marriage certificates), request a certified copy from the Oregon Health Authority or the respective county clerk’s office. For educational documents, contact the registrar’s office of the issuing institution.

5. Notarization Requirement

Some documents may need to be notarized before they can be apostilled. For example, powers of attorney and affidavits typically require notarization. If your document requires notarization, my mobile notary service can simplify this step.

6. Pay the Required Fees

Fees are outlined here.

7. Verify the Apostille

Once you receive your apostilled documents, verify that the apostille certification is attached and correct. The apostille should include the seal of the issuing office and the signature of the authorized officer.

Do Not Break or Damage the seal. It will invalidate the apostille!